How do you lead a team meeting remotely?
If you have a team that is dispersed across the globe, the potentially simple act of scheduling a meeting becomes more difficult when you take time zones into account. (You don’t want anyone to have to wake up in the middle of the night to talk strategy!) Once you figure out scheduling, it’s important to be strategic about meetings. No one likes to walk away from a meeting feeling like they wasted their time. Overscheduling meetings might lead to the feeling of wasting time. Having too many meetings might also get in the way of your employees actually getting work done. On the other hand, too few meetings might lead to a lapse in productivity and communication and people might feel out of the loop. Every team will have different needs, and don’t be afraid to ask your team what a good meeting rhythm might be.
Once you have sorted that out, it is important to make your meetings matter and have the right tools to engage your team. In addition to the regular meeting agenda, take some time for some small talk at the start or end of the meeting. Start off with an ice breaker or an opportunity for everyone to share how they’re doing or feeling. Of course, with a meeting of dozens of people, this might not be feasible, so you can use a poll, text chat, or another way that may work better to check in with everyone. For regular meetings, you are going to need a stable and dependable video meeting platform. Make sure your meeting platform has the ability to create the kind of meetings your employees are going to want to join and that keep them engaged.
Since gathering remote teams is an investment in time and resources, it’s important to get down to business in a timely manner, and wrap up by the scheduled time. In addition to honoring productivity, your employees will know that you are respectful of their time, which is part of being a good leader when leading remote teams.
What tools help you manage your team remotely?
Any job is made easier with the right tools. Set your team up for success by filling your virtual toolbox with tools for messaging, project management, storage, and more.
- Messaging tools: In addition to email, you are going to need ways for your employees to touch base for quick asks. Messaging systems like Slack lets everyone message instantly. In addition to one-on-one direct messages and group messages, you can also create channels for different conversation topics to keep things organized.
- Project management tools: To keep everyone on the same page, it is important to implement project management tools like Trello or Asana. These tools make sure that everyone is aware of due dates. You can also assign smaller tasks within the project to different people so everyone knows what they are responsible for.
- Storage and sharing tools: It’s important that crucial documents and information are stored where employees can easily access them. Tools like Google Drive and Dropbox let everyone add, edit, and download assets so they stay current.
- Communication tools: In an office, it is easy to show someone how to do something. That becomes much more challenging for remote teams. Loom allows you to record quick videos of your screen so you can make explainer videos that your team can easily access, save, and replay.
- Meeting tools: While platforms like Zoom and Google Meets can do the basics, Weve was intentionally designed as an all-in-one virtual events and meeting platform to make meetings more memorable, engaging, and impactful.
- Fun tools: Okay, these ones are not totally necessary, but they are totally fun. PizzaTime and CoffeeTime make it easy for your whole team to have coffee or pizza delivered around the same time so you can organize a pizza party or coffee break together. Keep morale high by planning a surprise hangout where food and drinks show up at your team’s door.
