If you’re leading a distributed team, you may have realized over the last two or so years that there’s so much more to it than downloading Zoom and sauntering into the virtual space. Much like thought goes into the architecture of office spaces to enhance team collaboration and productivity, the same thought needs to go into how we function in a digital reality. Moving beyond how we arrange desks and what motivational words we hang on the walls, leaders of distributed teams need to consider how to rearrange work processes, rituals for connecting, and more.
The remote and distributed workforce models are widely appreciated by modern workers, but not without certain pitfalls. When the pandemic hit, our ability to socialize and connect with people took a hit, and for many this was detrimental. Harvard Business Review discusses the rise in loneliness, citing that it “brings health problems, reduced productivity, turnover, and burnout.” Teams whose sense of connection is broken risk falling into a spell of underperformance. Why? Relationships, trust, and the ability to communicate comfortably with one another make up the infrastructure of successful teams.
Managers, while your remote team cannot physically be together during lunch hour, be sure to set some virtual lunches on your team’s calendar. These casual moments of connection we once had at the office were essential in creating positive team dynamics, so don’t let them fall flat. This is especially true as you bring in new hires who have not had the chance to meet anyone in person.
Remote teams require the right tools to function seamlessly. It’s your job to help your remote team move into a virtual space, and ensure they use the most appropriate tools for their needs.
Choosing the right set of distributed work tools typically starts at the organizational level to ensure that all teams across the company are working harmoniously. However, it’s important to ask your team what they need, too. Be open to hearing about what types of software they might need to be more productive, efficient, and even creative from home. And of course, be prepared to pitch them to your own manager.
There are many shapes and forms communication can take on distributed teams. Think about daily written communication tools like Slack, email tools like Outlook, video communication tools like Weve allows distributed team managers to keep communication lines open at all times, heightening the employee voice. Offering a feedback platform for employees to share both their hopes and challenges is a game-changer for employee engagement.
No more whiteboards and post-its to get a good brainstorm going. You’ll need to find new ways for your distributed team to collaborate. Consider a tool like Miro to host successful collaboration sessions or a project management tool like Asana to keep track of collaboration on your team. Our team has thrived using it!
Now more than ever, teams need to look back and discuss how things have been going, together. These moments of reflection are essential for teams to have honest discussions with one another about team dynamics, or even work processes.
Retrospectives are team meetings where managers and employees sit together and reflect on the work done during a certain period (usually since the last retrospective). These team meetings allow employees to be agile and iterate, so they can constantly improve.